Reporting to the Head of Trademark Group and other designated supervisors, the Assistant, Trademark Executive supports trademark administration, client correspondence, filings, and related operational activities. The role provides an excellent opportunity to build practical experience in intellectual property practice, legal administration, and client service.

Trademark Administration & Case Management

• Assist with the preparation, organization, and submission of trademark-related documents and government fees to the Vietnam IP Office and other relevant authorities.
• Maintain accurate trademark records, filing information, mailing lists, and matter data within the Firm’s internal systems.
• Support trademark professionals in the administration of trademark filings, renewals, recordals, and related procedures.
• Calculate government fees and service charges for trademark and related IP matters.
• Keep records of all administrative documentation and ensure matter information remains accurate and current.

Documentation & Client Support

• Prepare correspondence, reports, presentations, and other documents for lawyers and trademark professionals.
• Prepare, organize, and maintain electronic and physical files and supporting documentation for trademark matters.
• Translate written documents from Vietnamese to English and/or English to Vietnamese, and provide interpretation support when requested.
• Observe confidentiality of the attorney-client relationship at all times and maintain the confidentiality of all client, case, and Firm information.

Operational & Team Support

• Coordinate with administrative, accounting, and support teams to facilitate smooth matter management and day-to-day operations.
• Assist with special projects and operational initiatives undertaken by the Trademark Group or the Firm.
• Supervise and monitor secretarial workflow to support timely completion of assigned tasks.
• Communicate concerns or problems relating to equipment and related services and help resolve issues in a timely manner.
• Provide general administrative support as needed for the effective operation of the Trademark Group.

Professional Development

• Participate in Firm-sponsored training and development programs to build knowledge of trademark administration, legal processes, IP practice, and client service.
• Perform other work-related tasks as instructed by supervisory and management personnel from time to time.

 Please send the CV to:  [email protected]