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Secretary, Intellectual Property

Location :

Thailand

Department :

Administrative

POSITION SUMMARY

Key Responsibilities

  • Complete a broad variety of administrative support, including scheduling appointments (internal and external meetings), sourcing, and procuring requested merchandise for supervisor(s) and team members.
  • Prepare legal documentations, official forms, letters, correspondence, memoranda, reports, documents, and presentations as assigned.
  • Proofread, translate, edit, review, and add recommendations on documents as assigned and upon supervisor(s)’ approval.
  • Attend to daily mails and messages on all requirements or assistance required from direct supervisor(s).
  • Handle initial client inquiries in both verbal and written forms on behalf of supervisor(s).
  • Process timesheets, payment vouchers, and other assignments in a timely manner.
  • Make arrangements for local and overseas trips; process expenses; and get reimbursements.
  • Maintain and keep all client and office matters updated.
  • Ensure that all briefings or presentation materials are well-prepared in advance of all meetings.
  • Help delegate work to lawyers and ensure that the input is in keeping with the requirements.
  • Perform other relevant duties as assigned. 

Specification

Background and Experience

  • Bachelor’s Degree in any field, preferably English.
  • At least 2-3 years of administrative/secretarial experience in law firms or professional services companies. 

Skills & Attitudes

  • Communication skills – have excellent written and spoken skills in both Thai and English.
  • Organizational skills – be able to effectively manage multiple assignments and prioritize work.
  • Service mindset – demonstrate true commitment in achieving positive matter outcomes.
  • Problem-solving skills – have excellent judgment and ability to react with appropriate level of urgency to situations that require quick response or turnaround.
  • Technological Proficiency – be proficient in Microsoft Office Suite (MS Outlook, MS Word, MS Excel, and MS PowerPoint) and be willing to learn new computer programs.
  • Other relevant qualities – detail-oriented, reliable, responsible, can-do attitude.

Please send the CV to:  [email protected]

Ready to join us?

Please submit CV & all related documents to [email protected]