Key Responsibilities:

• Attending to daily mails and messages on all requirements or assistance required from direct supervisors.
• Reviewing and adding recommendation on documents requiring supervisors’ approval.
• Processing timesheets, payment vouchers, and other assignments in a timely manner.
• Ensuring that all briefings or presentation materials are prepared well in advance of all meetings.
• Helping delegate work to lawyers and ensure that the input is in keeping with the requirements.
• Making arrangements for local and overseas trips, processing expenses, and getting reimbursements.
• Completing a broad variety of administrative support, including scheduling appointments (internal and external meetings), sourcing, and procuring requested merchandise for supervisors and team members.
• Preparing correspondence, memoranda, reports, documents, PowerPoint presentations and occasionally proofreading, translating, and editing documents to assist supervisors to accomplish a wide variety of tasks.
• Preparing legal documentations, official forms, notices, minutes of meetings, attendance lists, and proxy forms for partners and lawyers.
• Handling initial client inquiries in both verbal and written forms on behalf of partners and lawyers.
• Maintaining and keeping all client and office matters updated. Conducting periodic review of inactive clients and office matters to be closed and sent to offsite storage.
• Completing special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and following up on results.
• Performing other essential tasks as assigned.

Education & Experiences

• Thai nationality.
• Bachelor’s Degree in any field, preferably in English.
• At least 4-5 years of administrative/secretarial experience in law firms or professional services firms.

Knowledge, Abilities & Skills

• Excellent problem-solving, self-motivation, and communication skills.
• Excellent command of spoken and written English. Being able to communicate with foreign clients (minimum TOEIC score of 800).
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Excellent judgement and ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Proficient in technology and computer programs related to secretarial works.
• Microsoft Office suite skills (especially Word, Outlook, and Excel, but understanding of a wide range of office 365 applications preferred).

Attitudes and Behaviors

• Detail-oriented, disciplined, organized, accurate, and highly reliable.
• Responsible and able to work overtime to complete work within deadline.
• Strong service mind, trustworthy, positive, and with can-do attitude.

Please send the CV to:  [email protected]